Main Purpose of the Role
The Parish Council Clerk serves as the principal administrative officer for the parish council, responsible for supporting councillors, managing council business, and ensuring the smooth running of council operations in accordance with statutory requirements.
Key Responsibilities
- Administration: Provide efficient administration and management of council business, including preparing agendas, recording minutes, and maintaining official records.
- Meeting Support: Attend all parish council meetings, take accurate minutes, and ensure actions are followed up as required.
- Legal Compliance: Ensure the council’s activities comply with relevant legislation, including the Local Government Act and other statutory requirements.
- Financial Management: Oversee council finances, prepare budgets, manage accounts, process payments, and liaise with auditors.
- Charge, Reclaim and Record VAT transactions liaising with HMRC.
- Communication: Act as the main point of contact for the council, responding to correspondence, liaising with residents, external bodies, and government authorities.
- Policy Implementation: Advise councillors on procedure, policy, and best practice; implement council decisions efficiently and effectively.
- Project Support: Assist with the delivery of council projects, community initiatives, and grant applications.
- Records Management: Maintain up-to-date records, including registers of interests, asset registers, and council documentation.
- Website & Publicity: Manage the council website, publish notices, and promote parish council activities and events.
Person Specification
| Criteria | Essential | Desirable |
| Education | Good standard of education (GCSEs or equivalent) | Relevant qualification (e.g., CiLCA) |
| Experience | Administrative experience | Experience in local government or public sector |
| Communication Skills | Excellent written and oral communication | Experience dealing with the public |
| IT Skills | Competent in Microsoft Office and email | Experience with website management |
| Organisation | Strong organisational skills | Project management experience useful but not essential |
| Personal Qualities | Discreet, reliable, proactive, and able to work independently | Interest in local community affairs |
Terms and Conditions
- Hours: Part-time position working 10 to 15 hours a week mainly from home. Flexibility will be necessary to attend evening meetings once a month and or extraordinary meetings as required.
- Location: Remote working from home.
- Salary: Commensurate with experience and qualifications, in line with national pay scales for Parish Clerks. Preferably SCP 13-22.
- Reporting: Reports directly to the parish council.
Additional Information
The clerk is expected to uphold the highest standards of integrity and professionalism, maintain confidentiality and demonstrate a commitment to the parish community. Training and support can be provided to help fulfil statutory duties and develop skills relevant to the role.
Please send your CV with a short covering letter to the current Parish Clerk (hicklingclerk@gmail.com).
Closing date for applications Friday 17th July 2026.
